APS Annual Support and Special Projects Request Form

 

Annual support

The Antennas and Propagation Society has a fund to assist individual Chapters with legitimate Chapter expenses over and above the financial aid rendered by the local IEEE Section. The reimbursable activities must be specifically AP-S related. Examples of appropriate costs might be expenses for food and drink, printing and mailing, special travel expenses for a speaker, etc.  The maximum amount per Chapter per year that is allowed depends on whether the Chapter is AP-S only, or joint with other Societies.  For AP-S-only Chapters the maximum amount of support is $1,300.  For joint Chapters with more than one Society affiliation (for example AP/MTT/ED), the maximum amount is $650. Before requesting support from AP-S, a chapter officer should first contact their Section Chair to find out what kind of support is available from the Section.

 

If additional funds are needed, over and above what a Section can provide, a Chapter Officer can request Chapter Support from AP-S by completing and submitting an “Annual Support Application Form” to the Chapter Coordinator. This form is posted on the AP-S Chapter’s web page; the form can also be requested from the Chapters Coordinator. Annual funding is prioritized both by the time the request is made (i.e., “first-come, first-served basis”) and by the explanation of need. If approved, the Chapter Coordinator will forward the request to the AP-S Treasurer who will then issue funds in the manner requested by the Chapter (i.e, check, wire transfer, concentration account, etc.) .

 

Note: The AP-S annual support is not to be used to support travel or lodging of Distinguished Lecturers. These visits are funded directly by AP-S and authorized by the Distinguished Lecturer Program (DLP) Coordinator. Please contact the DLP Coordinator for more information.

 

Revised December 19, 2007.

 

 

Annual Support Application Instructions

 

  1. Prior to requesting any funds, be sure that your chapter’s final report has been filed for the previous year. No funds are released until a final report is received.
  2. Enter the requested information below. There is no need to submit a “long” proposal or justification.  A one page application is desired, but use additional pages, if needed.
  3. Indicate the manner by which the funds should be sent to your chapter:
    1. If the check is to be made payable to the chapter chair and the chair is a US citizen, then the chair should fill out a W9 form and return it, along with the chair’s complete mailing address, to the Chapter Coordinator.
    2.  If the check is to be made payable to the chapter chair and the chair is a Non-US citizen, then the chair should fill out a W8 form and return it, along with the chair’s complete mailing address, to the Chapter Coordinator.
    3.  If the check is to be made payable to the Chapter, please enter a complete mailing address for the recipient.
    4. If funds are to be transferred by electronic means to the chapter (the preferred method for many non-US chapters), then enter the complete wire transfer information (e.g., Bank, account number, etc.)
    5. If the funds are to be placed in a concentration account, enter the concentration account information.
  4. E-mail this form to the Chapter Activities Coordinator.

 

 

Annual Support Application

 

1. Has a Final Report been submitted to the AP-S Chapter coordinator (Yes/No)?

 

2. Chapter Classification (“AP-S Only” or “Joint”):

 

a. If “Joint” list partnering societies:

 

3. Requested Amount:

 

4, Other Sources of Support (list amount and organization):

 

            a. Section Support:

 

            b. Industrial:

 

            c. Other:

 

5. Briefly describe the intended use of the funds:

 

 

 

 

6. Briefly describe how these funds will benefit the AP-S members:

 

 

 

 

7. Fund Transfer Information (i.e., check, wire transfer, concentration account, etc.). Provide names, addresses, account numbers, bank information, etc., as applicable to the nature by which the funds are to be transferred.

 

 

 

Special-Purpose Funding

A special-purpose fund also exists for the intention of supporting special Chapter projects that are not ordinarily covered by the annual funding. Examples might include the organization of a local workshop or conference that benefits Chapter members, a special field trip, a Chapter-oriented research project, etc. Special-purpose funding is limited to $650 per Chapter annually, and is available on a first-come, first-served basis. A Chapter Officer can request Special-Purpose funding by completing and submitting a “Special-Purpose Application Form” to the Chapter Coordinator. This form is posted on the AP-S Chapter’s web page; the form can also be requested from the Chapters Coordinator. Awards are prioritized based on the value of the project to the AP-S Chapter and the AP-S Society. If approved, the Chapter Coordinator will forward the request to the AP-S Treasurer who will then issue funds in the manner requested by the Chapter (i.e, check, wire transfer, concentration account, etc.) .

 

For even larger projects, Chapters may submit proposals directly to the AP-S AdCom for support of up to $5000.  The proposals should contain, at a minimum, a detailed description of the project and a budget.  Upon recommendation of the Treasurer and the Chapter Activities Coordinator, the request will be submitted to AP-S AdCom for approval. A mail ballot will be conducted, if required, for timely action.

 

Revised December 19, 2007.

 

Special-Purpose Application Instructions

 

  1. Prior to requesting any funds, be sure that your chapter’s final report has been filed for the previous year. No funds are released until a final report is received.
  2. Enter the requested information below. There is no need to submit a “long” proposal or justification.  A one page application is desired, but use additional pages, if needed.
  3. Indicate the manner by which the funds should be sent to your chapter:
    1. If the check is to be made payable to the chapter chair and the chair is a US citizen, then the chair should fill out a W9 form and return it, along with the chair’s complete mailing address, to the Chapter Coordinator.
    2.  If the check is to be made payable to the chapter chair and the chair is a Non-US citizen, then the chair should fill out a W8 form and return it, along with the chair’s complete mailing address, to the Chapter Coordinator.
    3.  If the check is to be made payable to the Chapter, please enter a complete mailing address for the recipient.
    4. If funds are to be transferred by electronic means to the chapter (the preferred method for many non-US chapters), then enter the complete wire transfer information (e.g., Bank, account number, etc.)
    5. If the funds are to be placed in a concentration account, enter the concentration account information.
  1. E-mail this form to the Chapter Activities Coordinator.

 

 

 

 

Special-Purpose Application

 

1. Has a Final Report been submitted to the AP-S Chapter coordinator (Yes/No)?

 

2. Chapter Classification (“AP-S Only” or “Joint”):

 

a. If “Joint” list partnering societies:

 

3. Requested Amount:

 

4. Other Sources of Support (list amount and organization):

 

            a. Section Support:

 

            b. Industrial:

 

            c. Other:

 

5. Briefly describe the intended use of the funds:

 

 

 

 

6. Briefly describe how these funds will benefit the AP-S members:

 

 

 

 

7. Budget:

 

 

 

 

 

 

 

 

8. Fund Transfer Information (i.e., check, wire transfer, concentration account, etc.). Provide names, addresses, account numbers, bank information, etc., as applicable to the nature by which the funds are to be transferred.