IEEE AP-S Bylaws
1.
Amendments: These Bylaws provide detailed guidance for
the supervision and management of the AP-S affairs, in accordance with
the Society Constitution. Amendments may be made by means of the
procedures described in Article IX of the Society Constitution.
2.
Membership: Membership in the Society is available to
all IEEE members, based on the payment of the annual fee as prescribed
in Part 8.1 of the Bylaws.
2.1
Honorary Life Members of the AdCom: Such members are
exempt from the payment of the annual fee as prescribed in Part 4.5.2
of the Bylaws.
2.2
Affiliates: AP-S shall accept Affiliates, subject
to the IEEE rules and regulations.
2.3
Students: An exception to the annual fee shall be made
for students, as prescribed by IEEE rules and regulations.
2.4
Special Provisions: Any special members (life, or other
honorary) of the Society on September 15, 1968 (date of adopting the
present Bylaws), may continue even though their respective attainment
of such special membership was by means other than as defined above.
3.
Administrative Committee: Article V, Section 1 of the
Constitution provides that the AdCom shall consist of 12 elected
members and the four most-junior past Presidents plus ex-officio
members without vote.
3.1
Honorary Life Members, the Transactions Editor, local
Chapter Chairs and all Chairs of standing committees of the AdCom shall
serve as ex-officio members of the AdCom without vote where the above
mentioned are not otherwise members, except that the Chair of the
Standards Coordinating Committee shall be the one and only ex-officio
member of AdCom and all of the standards committees. The Society
President with the advice and consent of the AdCom, may appoint
additional ex-officio members without vote. The rights and privileges
of regular and ex-officio members shall be identical except that no
ex-officio member may vote in AdCom meetings or be eligible to election
or appointment as President or Vice-President.
3.2
Unless otherwise provided, a majority vote of the
eligible members attending an AdCom meeting shall be sufficient for the
conduct of its business.
3.3
In order to ensure a continuously active AdCom, elected
AdCom members who miss three consecutive meetings will be dropped from
membership in the absence of extenuating circumstances. Vacancies thus
or otherwise created shall be filled by the appointments for the
unexpired terms by the President and with the consent of the AdCom.
3.4
The Annual Meeting of the AdCom shall be held at the
time of the Annual Symposium of the Society.
3.5
No AdCom meetings shall be held for the purpose of
transacting business unless each member shall have been sent notice of
the time and place of such meeting 20 days prior to the scheduled date
of the meeting. If less than a quorum attend a duly called meeting,
tentative actions may be taken which will become effective upon
subsequent ratification either at a meeting or by mail by a sufficient
number of AdCom members as to constitute a majority. Minutes of such
meetings shall be mailed by the Secretary to each AdCom member, who
shall register disapproval of any actions taken at such meetings within
10 days after receiving said minutes or the member shall be deemed to
have ratified the same.
3.6
Robert's Rules of Order (Revised) shall govern conduct
of AdCom meetings on all matters not otherwise specified in these
Bylaws or the Constitution.
4.
Nomination and Election of the AdCom: The Nomination
Committee shall be reconstituted by the Society President each year.
The membership of the Committee shall consist of the four most-junior
past Presidents of AdCom. The junior past President shall be the Chair
of the Nominating Committee.
4.1
On or before March the 15th of each Calendar year, the
Nominating Committee shall prepare a slate of nominees for Society
President, Vice-President, and elected-member vacancies of the AdCom.
Prior to February 1 of each year, the Chair of the Nominating Committee
shall solicit by letter recommendations for elected-member nominations
for AdCom vacancies. Recommendations will be solicited from AdCom
members, Chapter chairs, and chairs of all sub-groups and standing
committees.
4.2
In the preparation of the slate of nominees and in the
election, consideration shall be given to both geographical
representation and technical interests. One or more names shall be
submitted for each of the offices of President and Vice-President. A
list of all suggested AdCom candidates, including any qualified members
nominated by petition, shall be submitted to the AdCom members prior to
30 June by mail or at an AdCom meeting.
4.2.1
For a member to be nominated by petition for an AdCom
vacancy, 100 signatures of AP-S members other than student members will
be required. Completed petitions, one nomination only per petition,
should be forwarded to the chair of the Nomination Committee on or
before 1 March of the year of the election. The number of nominations
by petition shall not exceed eight with acceptance to be limited to the
first eight to be received. AdCom candidates nominated by petition will
be so designated on the ballot.
4.3
At a meeting of the AdCom to be held prior to 30 June
or via a mail communication, the chair of the Nominating Committee will
announce those nominated by petition. At the same time he/she will
present for approval a list of at least 16 candidates, in order of
preference, for the nomination as AdCom members as recommended by this
committee. If AdCom members are contacted by mail, approval is required
by a majority of AdCom members eligible to vote. The Nominating
Committee will take the top 16 names and, starting at the top will
solicit each candidate to determine whether or not he/she wishes to run
as a nominee. After eight of the candidates have agreed to stand in the
election, the Nominating Committee will instruct Headquarters to mail
out a ballot which contains the eight names thus obtained for the four
AdCom vacancies plus those nominated by petition and the nominees for
the offices of President and Vice-President. In addition the ballot
shall include provisions for write-in votes for ea
4.4
The election of the Society President, Vice-President
and elected AdCom members shall be by a mail vote of the entire Society
membership.
4.4.1
The ballot shall include a call to the entire Society
membership for recommendations for elected AdCom member nominations for
future years.
4.5
Honorary Life Members of the AdCom: Nomination for
Honorary Life Member of the AdCom may be made by any member of the
AdCom, or by a petition signed by at least 50 members of the Society. A
two-thirds affirmative vote of all of the elected members of the AdCom
will be required to elect an Honorary Life Member. In the absence of a
sufficient number of elected members of the AdCom at a regular meeting,
the election of the Honorary Life Member may be conducted by a mail
ballot.
4.5.1
The position of Honorary Life Member may be bestowed
upon an outstanding member of the profession who fulfills the following
minimum requirements:
He/she shall have:
- made significant technical contributions in the field of
interest
of the Society.
- performed outstanding services to the profession and to the
IEEE.
- been a member of the Group or Society for at least ten years.
- been an elected member of the AdCom.
4.5.2
Society fees for Honorary Life Members shall be paid
from the Society treasury. The Secretary-Treasurer shall arrange for
this with IEEE Headquarters.
5.
Officers:
5.1
The term of elected officers shall be one year,
commencing on January 1. The President may not be elected for more than
two consecutive terms. Eligibility is restored after a lapse of three
years. The Vice-President may hold office for not more than two
consecutive years. Eligibility is restored after a lapse of one year.
5.2
All officers shall continue to serve until their
successors take office.
5.3
The President shall supervise the affairs of the
Society and shall speak for the Society on all matters not specifically
delegated to others.
5.4
The Vice-President shall fulfill the duties of the
President in his/her absence or incapacity, and shall fulfill such
other functions as the President of the AdCom shall, from time to time,
direct.
5.5
The Secretary-Treasurer shall be responsible for
keeping records of the AdCom in the areas commonly ascribable to
his/her functions. He/she shall prepare and distribute minutes,
reports, notices, or such documents as may be required by the President
and the AdCom.
6.
Chapters: Chapters are sub-groups organized on a
geographical basis. The rules and regulations governing the
organization and administration of Chapters are given in the IEEE
Bylaws, in the IEEE Societies and Groups Section of the Technical
Activities Manual, and in the Section Manual.
7.
Publications: The Society shall sponsor such
publications as are recommended by the AdCom.
In the case of the Transactions Editor, a committee composed of
the
immediate past President, the President, and the Vice-President shall
prepare a list of suitable nominees for this Editorship. The
individuals on the list will be ranked by the AdCom and they will be
solicited for the Editorship, in order of ranking, by the President.
The highest-ranked individual accepting the responsibility will be
appointed by the President. The President, with the advice and consent
of the AdCom, shall appoint the editors for all other publications.
7.1
The Transactions Editor shall serve for a three-year
term and may be reappointed for a second three-year term. The
Transactions Editor, if not an elected member of the AdCom, shall be an
ex-officio member of the AdCom during his/her tenure of that office and
for a period to terminate on January the 1st not less than one year and
not more than two years after the termination of Editorship. The
compensation for an Editor may be set by the President with the advice
and consent of the AdCom.
7.2
The Editor shall be responsible for implementing the
publication program defined by the AdCom. In accordance with the
guidance of this committee and general IEEE rules and organizations,
the Editor shall designate associate editors, special guest editors,
and manuscript reviewers.
7.3
Editorial expenses shall be subject to review and
approval of the AdCom with the Editor being explicitly responsible for
adherence to the annual publication budget.
8.
Society Funds. The Society may raise funds as specified
in Article IV of the Constitution and in the IEEE Bylaws and rules and
regulations.
8.1
The annual fees for membership in the Society shall be
established by the AdCom, which money will be used for the publications
and activities of the Society. Such fees shall conform to IEEE
regulations for Student, Life, Retired, Unemployed, or other special
classes of membership.
8.2
IEEE Headquarters shall act as bursar for all Society
funds except as specified hereunder. Billings and receipt of the annual
fee shall be via the IEEE Membership and Fiscal Departments. All other
fiscal affairs shall be handled through the office of the Technical
Activities Secretary.
8.3
The general committee for a symposium or technical
conference may, with the advice and consent of the AdCom, authorize the
symposium treasurer or fiscal officer to open an account to be used for
the deposit and disbursement of funds related to the symposium. In each
case, the AdCom shall be advised of the name of the bank, the
anticipated size of the account, the names of the account signatories,
and of arrangements of insurance and for bonding. Symposia jointly
sponsored with other technical societies are excluded where a charter
of operations with those societies is approved by the AdCom and the
IEEE.
8.4
For other special circumstances, such as co-sponsorship
of a symposium, the AdCom shall make prudent arrangements to safeguard
the Society funds that may be involved.
9.0
Standing Committee: As soon as expedient after assuming
office, the President will with the advice of the AdCom, appoint
standing committees as provided by the Bylaws. It will be discretionary
with the Society President to appoint any part or all of any standing
committee, or appoint the chair only of a committee and request the
latter to appoint appropriate additional committee members. When
appropriate, the chair will be selected from the previous membership of
the committee involved with the advice and recommendation of the
retiring chair.
9.0.1
The terms of office of the chair and members shall be
for one year or until a successor is appointed, unless a different term
of office is designated by the Administrative Committee.
9.0.2
Special or ad hoc committees may be created by the
AdCom. For each such case, the AdCom shall specify the number of
members the committee shall have and how the members are to be
selected, and the terms of the members if other than for the life of
the committee. Special or ad hoc committees shall be automatically
dissolved after two years unless the AdCom sets an expiration date.
9.1
Awards and Fellows Committee: The functions of the
Awards and Fellows Committee will be to:
9.1.1
Recommend candidates for all awards and prizes in
accordance with requirements, requests, and rules and regulations of
IEEE Headquarters, both for general and IEEE awards and Society
awards.
9.1.2
Recommend candidates for the Fellow grade. The
Committee shall, itself or through appropriate ad hoc arrangements,
fulfill any review and evaluation duties referred to it by the IEEE
Awards Board and IEEE Fellows Committee.
9.1.3
Select the papers for the three AP-S Paper Awards: Upon
publication of the final issue of the AP Transactions in each calendar
year, the Committee will select three papers for recognition and award.
The purpose of the awards is to stimulate the submission of
high-quality papers, both basic and applied, for publication in the
Transactions of the AP Society. AP members may submit nominations for
the paper awards; a period of 60 days from the publication date of the
last AP Transactions of the year will be allowed for the nominations to
be received. The awards will be made on the basis of the technical
contributions contained in the paper and any other conditions
associated with the specific award. The Committee decisions on the
selections will be final. All papers published in the Transactions of
the AP-S during a calendar year are eligible for the award in the
following year, except that papers authored by members of the AP-S
Awards Committee at the time their papers are reviewed are not eligi
The recipients of the awards will be notified in writing by the
President of AdCom prior to the award. The presentation of the award
will be made with appropriate ceremony at the annual meeting of AP-S.
9.1.3.1
S. A. Schelkunoff Transactions Prize Paper Award: This award
will be given for the best Transactions paper judged on the basis of
technical contributions, style and presentation. The award will consist
of an appropriately worded certificate and an honorarium to be set by
the AdCom. Joint authors will each receive a certificate and an equal
share of the honorarium. The paper winning this award is also eligible
for consideration for the other two AP Paper Awards if otherwise
qualified.
9.1.3.2
Harold A. Wheeler Applications Prize Paper Award: This award
will be given for the best application paper published in the AP
Transactions in the preceding calendar year. It will be judged on the
basis of technical contributions, style, and presentation. The award
will consist of an appropriately worded certificate and an honorarium
to be set by the AdCom. Joint authors will each receive a certificate
and an equal share of the honorarium. Application papers are not
excluded from being considered for the S. A. Schelkunoff Prize Paper
Award or the R. W. P. King Award. One paper may win more than one
award.
9.1.3.3
R. W. P. King Award: This award, established in honor of
Professor R. W. P. King, is to be given for the best paper published in
the AP Transactions in the preceding calendar year, and authored by a
man or woman under 36 years of age at the time the paper was submitted
for publication. The submission date to be used is the initial date of
receipt as given in the Transactions. The paper is to be judged on the
basis of technical contribution, style, and presentation. If, in the
judgment of the Awards Committee, none of the papers qualifying under
the age criterion is of sufficiently high quality, the award need not
be made for the year in question. The award is intended for original
work; papers with a single author are preferred, but papers with two
authors will be considered, where the principal author satisfies the
age criterion. The award will consist of an appropriately worded
certificate and an honorarium. In the case of dual authorship, the
certificate and honorarium will be awarded only to the
Funds for this award were originally provided by the Professor Ronold
W. P. King Education Fund.
9.1.3.4
Distinguished Achievement Award: The "Distinguished Achievement
Award" is given annually (if a qualified candidate is nominated) to
recognize outstanding career achievement by an individual in the field
of antennas and propagation. Preference shall be given to a member of
AP-S, and nominations will be solicited through the AP-S Magazine. The
award shall consist of a certificate and honorarium to be set by AdCom.
Selection is made by the AP-S Awards Committee, subject to approval by
AdCom at its annual winter meeting. The President will notify the
candidate selected. The award will be presented at the annual
symposium. If required, travel expenses to the symposium for the
recipient and one guest shall be provided by AP-S.
IEEE AP-S Bylaws
1.
Amendments: These Bylaws provide detailed guidance for
the supervision and management of the AP-S affairs, in accordance with
the Society Constitution. Amendments may be made by means of the
procedures described in Article IX of the Society Constitution.
2.
Membership: Membership in the Society is available to
all IEEE members, based on the payment of the annual fee as prescribed
in Part 8.1 of the Bylaws.
2.1
Honorary Life Members of the AdCom: Such members are
exempt from the payment of the annual fee as prescribed in Part 4.5.2
of the Bylaws.
2.2
Affiliates: AP-S shall accept Affiliates, subject
to the IEEE rules and regulations.
2.3
Students: An exception to the annual fee shall be made
for students, as prescribed by IEEE rules and regulations.
2.4
Special Provisions: Any special members (life, or other
honorary) of the Society on September 15, 1968 (date of adopting the
present Bylaws), may continue even though their respective attainment
of such special membership was by means other than as defined above.
3.
Administrative Committee: Article V, Section 1 of the
Constitution provides that the AdCom shall consist of 12 elected
members and the four most-junior past Presidents plus ex-officio
members without vote.
3.1
Honorary Life Members, the Transactions Editor, local
Chapter Chairs and all Chairs of standing committees of the AdCom shall
serve as ex-officio members of the AdCom without vote where the above
mentioned are not otherwise members, except that the Chair of the
Standards Coordinating Committee shall be the one and only ex-officio
member of AdCom and all of the standards committees. The Society
President with the advice and consent of the AdCom, may appoint
additional ex-officio members without vote. The rights and privileges
of regular and ex-officio members shall be identical except that no
ex-officio member may vote in AdCom meetings or be eligible to election
or appointment as President or Vice-President.
3.2
Unless otherwise provided, a majority vote of the
eligible members attending an AdCom meeting shall be sufficient for the
conduct of its business.
3.3
In order to ensure a continuously active AdCom, elected
AdCom members who miss three consecutive meetings will be dropped from
membership in the absence of extenuating circumstances. Vacancies thus
or otherwise created shall be filled by the appointments for the
unexpired terms by the President and with the consent of the AdCom.
3.4
The Annual Meeting of the AdCom shall be held at the
time of the Annual Symposium of the Society.
3.5
No AdCom meetings shall be held for the purpose of
transacting business unless each member shall have been sent notice of
the time and place of such meeting 20 days prior to the scheduled date
of the meeting. If less than a quorum attend a duly called meeting,
tentative actions may be taken which will become effective upon
subsequent ratification either at a meeting or by mail by a sufficient
number of AdCom members as to constitute a majority. Minutes of such
meetings shall be mailed by the Secretary to each AdCom member, who
shall register disapproval of any actions taken at such meetings within
10 days after receiving said minutes or the member shall be deemed to
have ratified the same.
3.6
Robert's Rules of Order (Revised) shall govern conduct
of AdCom meetings on all matters not otherwise specified in these
Bylaws or the Constitution.
4.
Nomination and Election of the AdCom: The Nomination
Committee shall be reconstituted by the Society President each year.
The membership of the Committee shall consist of the four most-junior
past Presidents of AdCom. The junior past President shall be the Chair
of the Nominating Committee.
4.1
On or before March the 15th of each Calendar year, the
Nominating Committee shall prepare a slate of nominees for Society
President, Vice-President, and elected-member vacancies of the AdCom.
Prior to February 1 of each year, the Chair of the Nominating Committee
shall solicit by letter recommendations for elected-member nominations
for AdCom vacancies. Recommendations will be solicited from AdCom
members, Chapter chairs, and chairs of all sub-groups and standing
committees.
4.2
In the preparation of the slate of nominees and in the
election, consideration shall be given to both geographical
representation and technical interests. One or more names shall be
submitted for each of the offices of President and Vice-President. A
list of all suggested AdCom candidates, including any qualified members
nominated by petition, shall be submitted to the AdCom members prior to
30 June by mail or at an AdCom meeting.
4.2.1
For a member to be nominated by petition for an AdCom
vacancy, 100 signatures of AP-S members other than student members will
be required. Completed petitions, one nomination only per petition,
should be forwarded to the chair of the Nomination Committee on or
before 1 March of the year of the election. The number of nominations
by petition shall not exceed eight with acceptance to be limited to the
first eight to be received. AdCom candidates nominated by petition will
be so designated on the ballot.
4.3
At a meeting of the AdCom to be held prior to 30 June
or via a mail communication, the chair of the Nominating Committee will
announce those nominated by petition. At the same time he/she will
present for approval a list of at least 16 candidates, in order of
preference, for the nomination as AdCom members as recommended by this
committee. If AdCom members are contacted by mail, approval is required
by a majority of AdCom members eligible to vote. The Nominating
Committee will take the top 16 names and, starting at the top will
solicit each candidate to determine whether or not he/she wishes to run
as a nominee. After eight of the candidates have agreed to stand in the
election, the Nominating Committee will instruct Headquarters to mail
out a ballot which contains the eight names thus obtained for the four
AdCom vacancies plus those nominated by petition and the nominees for
the offices of President and Vice-President. In addition the ballot
shall include provisions for write-in votes for ea
4.4
The election of the Society President, Vice-President
and elected AdCom members shall be by a mail vote of the entire Society
membership.
4.4.1
The ballot shall include a call to the entire Society
membership for recommendations for elected AdCom member nominations for
future years.
4.5
Honorary Life Members of the AdCom: Nomination for
Honorary Life Member of the AdCom may be made by any member of the
AdCom, or by a petition signed by at least 50 members of the Society. A
two-thirds affirmative vote of all of the elected members of the AdCom
will be required to elect an Honorary Life Member. In the absence of a
sufficient number of elected members of the AdCom at a regular meeting,
the election of the Honorary Life Member may be conducted by a mail
ballot.
4.5.1
The position of Honorary Life Member may be bestowed
upon an outstanding member of the profession who fulfills the following
minimum requirements:
He/she shall have:
- made significant technical contributions in the field of
interest
of the Society.
- performed outstanding services to the profession and to the
IEEE.
- been a member of the Group or Society for at least ten years.
- been an elected member of the AdCom.
4.5.2
Society fees for Honorary Life Members shall be paid
from the Society treasury. The Secretary-Treasurer shall arrange for
this with IEEE Headquarters.
5.
Officers:
5.1
The term of elected officers shall be one year,
commencing on January 1. The President may not be elected for more than
two consecutive terms. Eligibility is restored after a lapse of three
years. The Vice-President may hold office for not more than two
consecutive years. Eligibility is restored after a lapse of one year.
5.2
All officers shall continue to serve until their
successors take office.
5.3
The President shall supervise the affairs of the
Society and shall speak for the Society on all matters not specifically
delegated to others.
5.4
The Vice-President shall fulfill the duties of the
President in his/her absence or incapacity, and shall fulfill such
other functions as the President of the AdCom shall, from time to time,
direct.
5.5
The Secretary-Treasurer shall be responsible for
keeping records of the AdCom in the areas commonly ascribable to
his/her functions. He/she shall prepare and distribute minutes,
reports, notices, or such documents as may be required by the President
and the AdCom.
6.
Chapters: Chapters are sub-groups organized on a
geographical basis. The rules and regulations governing the
organization and administration of Chapters are given in the IEEE
Bylaws, in the IEEE Societies and Groups Section of the Technical
Activities Manual, and in the Section Manual.
7.
Publications: The Society shall sponsor such
publications as are recommended by the AdCom.
In the case of the Transactions Editor, a committee composed of
the
immediate past President, the President, and the Vice-President shall
prepare a list of suitable nominees for this Editorship. The
individuals on the list will be ranked by the AdCom and they will be
solicited for the Editorship, in order of ranking, by the President.
The highest-ranked individual accepting the responsibility will be
appointed by the President. The President, with the advice and consent
of the AdCom, shall appoint the editors for all other publications.
7.1
The Transactions Editor shall serve for a three-year
term and may be reappointed for a second three-year term. The
Transactions Editor, if not an elected member of the AdCom, shall be an
ex-officio member of the AdCom during his/her tenure of that office and
for a period to terminate on January the 1st not less than one year and
not more than two years after the termination of Editorship. The
compensation for an Editor may be set by the President with the advice
and consent of the AdCom.
7.2
The Editor shall be responsible for implementing the
publication program defined by the AdCom. In accordance with the
guidance of this committee and general IEEE rules and organizations,
the Editor shall designate associate editors, special guest editors,
and manuscript reviewers.
7.3
Editorial expenses shall be subject to review and
approval of the AdCom with the Editor being explicitly responsible for
adherence to the annual publication budget.
8.
Society Funds. The Society may raise funds as specified
in Article IV of the Constitution and in the IEEE Bylaws and rules and
regulations.
8.1
The annual fees for membership in the Society shall be
established by the AdCom, which money will be used for the publications
and activities of the Society. Such fees shall conform to IEEE
regulations for Student, Life, Retired, Unemployed, or other special
classes of membership.
8.2
IEEE Headquarters shall act as bursar for all Society
funds except as specified hereunder. Billings and receipt of the annual
fee shall be via the IEEE Membership and Fiscal Departments. All other
fiscal affairs shall be handled through the office of the Technical
Activities Secretary.
8.3
The general committee for a symposium or technical
conference may, with the advice and consent of the AdCom, authorize the
symposium treasurer or fiscal officer to open an account to be used for
the deposit and disbursement of funds related to the symposium. In each
case, the AdCom shall be advised of the name of the bank, the
anticipated size of the account, the names of the account signatories,
and of arrangements of insurance and for bonding. Symposia jointly
sponsored with other technical societies are excluded where a charter
of operations with those societies is approved by the AdCom and the
IEEE.
8.4
For other special circumstances, such as co-sponsorship
of a symposium, the AdCom shall make prudent arrangements to safeguard
the Society funds that may be involved.
9.0
Standing Committee: As soon as expedient after assuming
office, the President will with the advice of the AdCom, appoint
standing committees as provided by the Bylaws. It will be discretionary
with the Society President to appoint any part or all of any standing
committee, or appoint the chair only of a committee and request the
latter to appoint appropriate additional committee members. When
appropriate, the chair will be selected from the previous membership of
the committee involved with the advice and recommendation of the
retiring chair.
9.0.1
The terms of office of the chair and members shall be
for one year or until a successor is appointed, unless a different term
of office is designated by the Administrative Committee.
9.0.2
Special or ad hoc committees may be created by the
AdCom. For each such case, the AdCom shall specify the number of
members the committee shall have and how the members are to be
selected, and the terms of the members if other than for the life of
the committee. Special or ad hoc committees shall be automatically
dissolved after two years unless the AdCom sets an expiration date.
9.1
Awards and Fellows Committee: The functions of the
Awards and Fellows Committee will be to:
9.1.1
Recommend candidates for all awards and prizes in
accordance with requirements, requests, and rules and regulations of
IEEE Headquarters, both for general and IEEE awards and Society
awards.
9.1.2
Recommend candidates for the Fellow grade. The
Committee shall, itself or through appropriate ad hoc arrangements,
fulfill any review and evaluation duties referred to it by the IEEE
Awards Board and IEEE Fellows Committee.
9.1.3
Select the papers for the three AP-S Paper Awards: Upon
publication of the final issue of the AP Transactions in each calendar
year, the Committee will select three papers for recognition and award.
The purpose of the awards is to stimulate the submission of
high-quality papers, both basic and applied, for publication in the
Transactions of the AP Society. AP members may submit nominations for
the paper awards; a period of 60 days from the publication date of the
last AP Transactions of the year will be allowed for the nominations to
be received. The awards will be made on the basis of the technical
contributions contained in the paper and any other conditions
associated with the specific award. The Committee decisions on the
selections will be final. All papers published in the Transactions of
the AP-S during a calendar year are eligible for the award in the
following year, except that papers authored by members of the AP-S
Awards Committee at the time their papers are reviewed are not eligi
The recipients of the awards will be notified in writing by the
President of AdCom prior to the award. The presentation of the award
will be made with appropriate ceremony at the annual meeting of AP-S.
9.1.3.1
S. A. Schelkunoff Transactions Prize Paper Award: This award
will be given for the best Transactions paper judged on the basis of
technical contributions, style and presentation. The award will consist
of an appropriately worded certificate and an honorarium to be set by
the AdCom. Joint authors will each receive a certificate and an equal
share of the honorarium. The paper winning this award is also eligible
for consideration for the other two AP Paper Awards if otherwise
qualified.
9.1.3.2
Harold A. Wheeler Applications Prize Paper Award: This award
will be given for the best application paper published in the AP
Transactions in the preceding calendar year. It will be judged on the
basis of technical contributions, style, and presentation. The award
will consist of an appropriately worded certificate and an honorarium
to be set by the AdCom. Joint authors will each receive a certificate
and an equal share of the honorarium. Application papers are not
excluded from being considered for the S. A. Schelkunoff Prize Paper
Award or the R. W. P. King Award. One paper may win more than one
award.
9.1.3.3
R. W. P. King Award: This award, established in honor of
Professor R. W. P. King, is to be given for the best paper published in
the AP Transactions in the preceding calendar year, and authored by a
man or woman under 36 years of age at the time the paper was submitted
for publication. The submission date to be used is the initial date of
receipt as given in the Transactions. The paper is to be judged on the
basis of technical contribution, style, and presentation. If, in the
judgment of the Awards Committee, none of the papers qualifying under
the age criterion is of sufficiently high quality, the award need not
be made for the year in question. The award is intended for original
work; papers with a single author are preferred, but papers with two
authors will be considered, where the principal author satisfies the
age criterion. The award will consist of an appropriately worded
certificate and an honorarium. In the case of dual authorship, the
certificate and honorarium will be awarded only to the
Funds for this award were originally provided by the Professor Ronold
W. P. King Education Fund.
9.1.3.4
Distinguished Achievement Award: The "Distinguished Achievement
Award" is given annually (if a qualified candidate is nominated) to
recognize outstanding career achievement by an individual in the field
of antennas and propagation. Preference shall be given to a member of
AP-S, and nominations will be solicited through the AP-S Magazine. The
award shall consist of a certificate and honorarium to be set by AdCom.
Selection is made by the AP-S Awards Committee, subject to approval by
AdCom at its annual winter meeting. The President will notify the
candidate selected. The award will be presented at the annual
symposium. If required, travel expenses to the symposium for the
recipient and one guest shall be provided by AP-S.
9.1.3.5
Chen-To Tai Distinguished Educator Award: The "Chen-To Tai
Distinguished
Educator Award" is given annually (if a qualified candidate is
nominated) to recognize outstanding career achievement by a
distinguished educator in the field of antennas and propagation.
Preference shall be given to a member of AP-S, and nominations will be
solicited through the AP-S Magazine. The award shall consist of a
certificate and honorarium to be set by AdCom. Selection is made by the
AP-S Awards Committee, subject to approval by AdCom at its annual
winter meeting. The President will notify the candidate selected. The
award will be presented at the annual symposium. If required, travel
expenses to the symposium for the recipient and one guest shall be
provided by AP-S. Funds for this award
have been provided by the family of Prof. Chen-To Tai through the IEEE
Foundation. Notice of the
award and the nomination procedure is given in the October issue of the
IEEE Antennas and Propagation Magazine.
9.1.3.6
John Kraus Antenna Award: The
"John Kraus Antenna Award" is given annually (if a qualified candidate
is nominated) to honor an individual or team that has made a
significant advance in antenna technology. The award shall consist of a
certificate and
honorarium of $1000. Travel reimbursement
to the awards banquet for the recipient of up to $1000 may be provided
if requested. Selection is made by the
AP-S Awards Committee, subject to approval by AdCom at its annual
winter meeting. The award will be
presented at the annual symposium. Funds
for this award are provided by the John Kraus family. The criteria
considered by the
AP-S Awards Committee include:
- a
new or substantially improved
method or device for radiating or receiving electromagnetic waves,
- a
new concept for the
electromagnetic transmission, reception, or imaging of signals,
- an
innovative use of materials
or configuration of structures to achieve better electromagnetic
performance, and
- a
design that yields a
heretofore unknown capability.
The
nominator should include evidence of recognition of the antenna
technology advance. Notice of the award and the nomination
procedure is given in the October issue of the IEEE Antennas and
Propagation Magazine. The AP-S Awards Committee will hold
nomination forms of non-selected individuals for consideration for two
additional years.
9.2
Chapter Activities Committee: The functions of the
Chapter Activities Committee will be to:
9.2.1
Create and promote interest in the Sections for the
formation of Chapters of the Society.
9.2.2
Work with Chapters and Sections to provide plans and
methods for promoting successful Chapter meetings.
9.2.3
Assist in providing topics, media, or speakers for
Chapter meetings.
9.3
Finance Committee: The functions of the Finance
Committee will be to:
9.3.1
Compile financial data, and budget, analyze, and make
appropriate recommendations to the committees on such items as
publication costs, meeting expenses, etc.
9.3.2
Act as consultant and functional supervisor to
treasurers of various meetings held by the Society.
9.3.3
Make periodic reports to the Administrative Committee
on the financial status of the Society.
9.3.4
Observe financial operations of the Society and take
appropriate actions to see that money is spent or invested wisely and
in the best interests of the Society.
9.4
Meetings Committee: The function of the Meetings
Committee will be to work with the national meetings of interest to the
Society. The committee for each meeting will be headed by an
Administrator or Representative appointed by the President. The
following policies govern the operation of these committees:
9.4.1
Administrators or Representatives are appointed when
acceptable to serve on the governing bodies of meetings co-sponsored by
the Society. They are delegated authority to make administrative
decisions based on the general policies set by the Administrative
Committee, and to arrange for the appointment of Society members to the
various committees for the meetings. Administrators are appointed for a
term of office coincident with that of the governing body of that
meeting. If the meeting's governing body requires decisions that are
not covered by or are in conflict with established policy, the
Administrator shall refer the questions to the Administrative Committee
for its actions.
9.4.2
Representatives are appointed to serve on program,
arrangements, or other meeting committees at the request of committee
chairs or the general committee for a meeting, and are delegated
authority to act within the scope of committee activity.
Representatives are appointed to attend the Convention Record meetings
to secure optimum arrangements for the publication of papers sponsored
by the Society.
9.4.3
The Meetings Committee shall have a Meetings
Coordinator who is appointed by the President. The Meetings Coordinator
will work with the Meetings Chair and provide advice on future
symposia. This includes working directly with selected steering
committee chairs on early planning, site logistics, local arrangements,
etc.
9.5
Membership Committee: The functions of the Membership
Committee will be to:
9.5.1
Supply information to the members and Sections on the
Antennas and Propagation Society and advantages of membership in it.
9.5.2
Provide promotional material to the members and
Sections and plan membership drives.
9.5.3
Act as liaison with the Section Chapter officers and
members for the other staff committees.
9.5.4
Make recommendations to the Administrative Committee
whether to accept a new society as the basis for allowing affiliate
membership.
9.6
Magazine Committee: The functions of the Magazine
committee will be to:
9.6.1
Solicit and promote the collection of information
pertinent to the Society and its activities, and publish a Magazine on
a regular schedule.
9.7
Nominating Committee: Duties of the Nominating
Committee relative to the AdCom and the officers of AP-S are detailed
in Section 4 of the Bylaws. The duties of the Nomination Committee
shall also include the submission of nominations for the office of
Divisional Director to the Divisional Nomination Committee, and the
annual solicitation of names of potential candidates to be considered
by the IEEE Nominations and Appointments Committee for service on
Institute Committees and Boards.
9.8
Transactions Committee: The function of the
Transactions Committee shall be to supervise and otherwise arrange for
the publication of the Transactions. The Transactions Committee will be
responsible for defining the publication program of the Society. The
Committee will cooperate with the Transactions Editor and the editorial
staff in an endeavor to produce a high-quality publication, featuring
papers which best represent the interests of the Society.
9.8.1
Tutorial Papers Sub-Committee: The Tutorial Papers
SubCommittee shall actively solicit review and tutorial papers in the
fields of interest of the Society as defined in Article II of the
Constitution.
9.9
AP-S Standards Committees: The Chair of the Antenna
Standards Committee and the Chair of the Wave Propagation Standards
Committee shall report directly to AdCom. One or both of these Chairs
shall represent the Society at meetings of the IEEE Standards
Committee.
9.9.1
Antenna Standards Committee: The Antenna Standards
Committee shall be responsible for the preparation of IEEE standards
publications such as definitions of terms and test procedures in the
area of antennas. The formation of ad-hoc subcommittees, commissioned
to write certain standards or define terms in specified areas under the
auspices of the Antenna Standards Committee, is encouraged and
recommended. The chairs of such ad-hoc subcommittees shall be members
of the Antenna Standards Committee.
9.9.2
Wave Propagation Standards Committee: The Wave
Propagation Standards Committee shall be responsible for the
preparation of IEEE standards publications, such as definitions of
terms and test procedures in the area of wave propagation. The
formation of ad-hoc subcommittees commissioned to write certain
standards or define terms in specified areas under the auspices of the
Wave Propagation Standards Committee is encouraged and recommended. The
chairs of such ad-hoc subcommittees shall be members of the Wave
Propagation Standards Committee.
9.10
Education Committee: The functions of the Education
Committee are:
- To compile significant technical data of our profession as
requested by the IEEE.
- To consider the republication of outstanding articles in the
form
of paper-back books with the co-operation of the IEEE Press.
- To consider the recording of important lectures presented at
symposia and other meetings.
- To compile handbook material, other than Standards in Antennas
and
Propagation, with the ultimate aim of revision, for the convenience of
the members.
9.11
Committee on Long-Range Planning: The functions of the
Long-Range Planning Committee are:
- To update and publish the Five Year Goals and Plans.
- To update and publish the One Year Goals and Plans.
- To identify any overlapping and complementary interest with
other
organizations.
- To consider possible organizational changes such as Society
status,
merger, etc.
- To identify and promote new or developing technical areas that
should fall within the AP-S field of interest.
The Chair of the committee will be a former Secretary-Treasurer or
former President familiar with AP-S finances. The Chair will normally
be appointed every three years by the then-current President. The
committee will include the Vice President and the junior past President
as members.
9.12
Constitution and Bylaws Committee: The function of the
Constitution and Bylaws Committee will be to:
9.12.1
Advise the Officers and the AdCom of AP-S on matters requiring
consulting or interpretation of the Society's Constitution and Bylaws.
9.12.2
Draft, present, and implement proposed changes to the
Constitution and Bylaws.
9.12.3
Periodically publish the Constitution and Bylaws in a suitable
publication of the Society.
9.12.4
Coordinate all Constitutional matters of mutual concern with
the IEEE Board of Directors.
9.13
Institutional Listings Committee: The function of the
Institutional Listings Committee will be to:
9.13.1
Solicit and promote listings by firms and organizations
associated with the field of interest of the Society.
9.13.2
Provide guidance as to the content and format of such listings
to ensure their acceptability for inclusion in appropriate Society
publications.
9.14
Distinguished Lecturer Committee: The function of the
Distinguished Lecturer Committee will be to:
9.14.1
Select a number of people, eminent in the Society's field of
interest, who agree to be available for a period of two (2) years as
distinguished speakers to the Chapters.
9.14.2
Determine the topic for each lecture in consultation with the
selected speaker.
9.14.3
Insure that each Chapter of the Society is entitled to request
one or more, according to policies established by the AdCom,
Distinguished Lecturer per year (September through June) with
associated costs (travel, food, and accommodations but not salary) to
be borne by the Society in accordance with budgetary guidelines
established by the AdCom.
9.14.4
Act as a focal point and a coordinator for all requests by a
Chapter for a specific Distinguished Lecturer.
9.14.5
Insure the adequate announcement of the Distinguished Lecturer
program and topics in the appropriate Society publication.
9.15
Technical Committee on Advanced Technology: The
function of the Technical Committee on Advanced Technology will be to:
9.15.1
Identify new antenna-related technology of interest to the
Society.
9.15.2
Coordinate activities for presenting new antenna-related
technology to the Society membership, including special sessions at
symposia, workshops, special Transactions issues, reprints, feature
articles in the Magazine, and other means approved by the AdCom.
9.16
Technical Committee on Antenna Measurements. The
function of the Technical Committee on Antenna Measurements will be
to:
9.16.1
Investigate, evaluate and, where appropriate, disseminate
information concerning antenna-measurement technology of interest to
the Society.
9.16.2
Serve as a resource on topics related to antenna measurements
for the AdCom, for symposia steering committees, and for Editors of the
Transactions and Magazine.
9.16.3
Coordinate antenna-measurement activities with other committees
of the Society.
9.16.4
Promote cooperation with other groups, including joint
activities approved by the AdCom.
9.17
Past Presidents Council: The functions of the Past
Presidents Council are:
- To act as an advisory body to the officers of AdCom.
- To provide suggestions to AdCom through the council chair.
The council shall be chaired by the immediate past President. Members
shall consist of all the past Presidents, the current President and the
current Vice-President. The chairs of the Long Range Planning Committee
and the New Technology Committee shall be liaison members.
10.
Symposia: The Society shall sponsor an annual
symposium. Each annual symposium shall be organized by the AdCom or
under the supervision of the AdCom, by a Chapter of the Society chosen
as host for the meeting.
10.1
A Chapter wishing to sponsor a symposium shall submit a
proposal to the AdCom between 1 January and 15 March in the calendar
year three years in advance of the proposed meeting date.
10.2
The AdCom will select the site of the symposium
approximately three years in advance, and not later than the time of
the AdCom meeting which takes place at the symposium during the
calendar year of the proposal submission.
10.3
Chapter Chairs are to be informed of the provisions by
which symposium sites are selected by the Chair of the Chapter
Activities Committee in September of each year.